Purchase-order software for 10–150 person companies
Purchase orders still live in Excel. Approvals live in email. BuyOrder fixes both.
Create, approve, and send POs without a $500/mo procurement suite. For ops managers and controllers at 10–150 person companies — not enterprise sourcing.
Work email, please. No spam — just one note when early access opens.
Built for finance and ops teams of 10–150 people
No procurement rollout, no implementation project
Your email is used only to announce early access
From spreadsheet sprawl to one clean record
The problems are the same at almost every small company. BuyOrder replaces the spreadsheet-and-email grind with one record — and AI that learns how you buy.
PainThe PO template lives in a spreadsheet someone copied last quarter.
BuyOrderFill in a guided PO form. Numbering, vendor details and totals stay consistent every time.
PainApprovals disappear into an email thread and stall for days.
BuyOrderSend the request to the right approver and they sign off in one click, on desktop or phone.
PainNobody can find the version of the PO that was actually sent.
BuyOrderOne record per PO with its status, approver and the exact PDF the vendor received.
PainMonth-end means re-keying committed spend into the books.
BuyOrderExport approved POs to QuickBooks when you're ready, instead of retyping them line by line.
The PO workflow you already have — minus the mess
Approve in one click
Approvers get a clean request they can sign off from anywhere — no reply-all chains.
Email a branded PDF to the vendor
Every PO goes out on your letterhead with the right details, straight from BuyOrder.
Export to QuickBooks later
Keep your books in sync with a simple export when you're ready — no re-keying.
Flat, simple pricing at launch
One predictable price for your whole team. No per-seat math, no procurement-suite bill.
BuyOrder AI
It learns what you buy — and when to buy it
Every approved PO teaches BuyOrder AI your purchasing patterns. The spreadsheet forgets; BuyOrder doesn't.
Reorder suggestions
BuyOrder AI learns what you buy, from whom, and how often — then suggests the next PO from your usage and order history, pre-filled with vendor and quantities.
Seasonal & lead-time aware timing
Recommendations account for vendor lead times and seasonal patterns, so you order early enough without sitting on stock.
Smarter approval routing
New POs are routed to the right approver based on amount, vendor, and category — with hints when a request looks out of policy.
Anomaly flags on unusual POs
Duplicate orders, price jumps, and unusual quantities get flagged before they're sent to the vendor — not found at month-end.
What we keep hearing
From controllers, ops leads, and purchasing managers running POs the hard way.
“We don't need a procurement suite. We need the PO to get approved before the vendor stops holding the order.”
“Half my week is chasing people in email to reply 'approved'. That should take a single tap.”
“Our POs are Excel files named final_v3. I just want one place where they live and go out.”
Built for
- Controllers who want a paper trail without the overhead
- Ops managers tired of chasing approvals over email
- Office managers who just need POs to work
Deliberately not
- Enterprise procure-to-pay suites
- Punchout catalogs and supplier networks
- Warehouse or inventory management
Questions, answered
Is BuyOrder available today?+
Not yet. We're building it now and opening early access to waitlist members first. Joining costs nothing and reserves your spot.
Who is this for?+
Controllers, ops managers and office managers at 10–150 person companies who need purchase orders created, approved and sent — without an enterprise rollout.
What is it deliberately not?+
It isn't an enterprise procure-to-pay suite, a punchout catalog, or warehouse and inventory management. We're focused on the PO and its approval.
How will pricing work?+
Flat and simple at launch — one predictable price for your team rather than per-seat math. Waitlist members get pricing details before anyone else.
What happens to my email address?+
We use it to tell you when early access opens and nothing else. No newsletter blasts, and you can ask us to remove you at any time.